since the meeting was called for by the crimson province, they decided to host the meeting themselves, located in the diplomacy sector of the crimson provincial capital site (CPCS for short), the premier of the province, knows that the crimson province hasn't been the most trusted province out of all five of the provinces, so he informed the crimtanica defense fleet to seem more appealing to the other premiers and the prime minister, the defense fleet however, is still in the system since he deems having it in a nearby star system isn't a good idea, he heard of the actara conference tragedy, other wise known as the failed assassination attempt on twilight sparkle during the actara conference. but for now, the only things he can do is make sure patrols on the site is happening frequently to snuff out assassins, and wait for the other TUPES union leaders to arrive; he had informed the guards that if they spot anyone or anything that isn't apart of a escort for the other premiers, that isn't any of the TUPES union premier, and that is not the prime minister, to shoot first and ask questions later, their will be no assassins on his watch, probably because paranoid to make sure that nothing like the actara conference tragedy does not happen.
honestly lets just do it in the comments