Day of RD - Proposed workflow by @szawary If you're wondering what this is: A simple workflow idea for organizing Day of RD events using event projects for information and player sign-ups, with reminders sent later. See below for more details ⤵︎ Feedback is welcome~ ---------------------------------------------------------------------------- 0. Event information: 0.1 Players read the event information in the event project (event info: short event desc, date/time, basic rules, other info, sign-up instructions, reminder info) ---------------------------------------------------------------------------- 1. Sign-up: 1.1 Players sign up by commenting on the event project. Examples: “sign up”, “RD-Day”, an emoji, etc 1.2 Players include their timezone in the sign-up comment ---------------------------------------------------------------------------- 2. Applicant list: 2.1 The event organizer creates and maintains a list of applicants, grouped by timezone ---------------------------------------------------------------------------- 3. Reminders and messages: 3.1 Reminder messages are sent to everyone on the list*: - one reminder a few days before the event - one final reminder shortly before the event *Requires the reminder system described in the programmer tasks 3.2 Players who sign up will receive all reminders for that event 3.3 Participants who joined the studio will receive information about future events 3.4 For future events, players will need to sign up again in the new event project ---------------------------------------------------------------------------- 4. Studio communication and updates: 4.1 Signed-up players will also be invited to the event studio by the event organizer 4.2 The event studio is used for closer communication with participants, such as posting updates in the description or comments and replying to questions (Sign-ups happen in the event project. The studio is only used for communication) ---------------------------------------------------------------------------- Tasks: Event organizer: Create the event project. Maintain the player list and use the reminder system when organizing events. (The system is designed to run with minimal staff, or even by a single organizer if needed.) Community managers: Help promote the event project by sharing it within their own communities or groups (without spamming), so more players become aware of the event and can sign up Programmers: Develop an automatic reminder system** that can send reminders to players on the applicant list **Fallback if no script is available: If developing the reminder system is too difficult or takes too long, reminders can still be handled manually by inviting players from the list to a reminder studio, even from a dedicated account such as Day_of_RD. (They don’t need to join it, the invite itself works as the reminder. They’ll just see a message like “ 'Day_of_RD' invited you to curate the studio ‘Reminders - 3 days left’ ” The studio can also be deleted after all reminders have been sent.) This could be safer than spamming messages, because invites are less likely to cause problems ---------------------------------------------------------------------------- Note: This workflow can be adjusted if needed. Last updated: Mar 16, 2026
